Supplier Risk Archives : Planergy Software Tue, 02 Jul 2024 15:38:06 +0000 en-US hourly 1 https://wordpress.org/?v=6.6 https://planergy.com/wp-content/uploads/2021/07/Planergy-Symbol-150x150.png Supplier Risk Archives : Planergy Software 32 32 Supply Chain Risks: Different Types and How To Mitigate Them https://planergy.com/blog/supply-chain-risks/ Thu, 26 Jan 2023 14:38:14 +0000 https://planergy.com/?p=14597 IN THIS ARTICLE Financial Risks Legal Risks Environmental Risks Natural Disasters Catastrophes Scope of Schedule Risks Sociopolitical Risks Project Organization Risk Human Behavior Risk Connectivity Cyber Attacks Transport Loss Data Quality and Integrity Supplier Consistency Supply Chain Risk Management is Essential In a perfect world, our supply chains would run smoothly all day, every day,… Read More »Supply Chain Risks: Different Types and How To Mitigate Them

The post Supply Chain Risks: Different Types and How To Mitigate Them appeared first on Planergy Software.

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What's Planergy?

Modern Spend Management and Accounts Payable software.

Helping organizations spend smarter and more efficiently by automating purchasing and invoice processing.

We saved more than $1 million on our spend in the first year and just recently identified an opportunity to save about $10,000 every month on recurring expenses with Planergy.

King Ocean Logo

Cristian Maradiaga

King Ocean

Download a free copy of "Indirect Spend Guide", to learn:

  • Where the best opportunities for savings are in indirect spend.
  • How to gain visibility and control of your indirect spend.
  • How to report and analyze indirect spend to identify savings opportunities.
  • How strategic sourcing, cost management, and cost avoidance strategies can be applied to indirect spend.

Supply Chain Risks: Different Types and How To Mitigate Them

Supply Chain Risks

In a perfect world, our supply chains would run smoothly all day, every day, without incident. 

But as we all know, and the coronavirus pandemic has shown us, even the best-laid plans can go awry.

The best way to minimize disruption is to identify the various supplier risks and create a plan of action for what to do if the risk becomes a reality.

Here we’ll discuss various potential supply chain disruptions and what you can do to mitigate the risks to keep your business up and running throughout whatever circumstances are thrown your way.

  • Financial Risks

    Risks in this category range from an unexpected change in the exchange rate to supplier bankruptcy. They can include funding limitations, missed or late milestones, and cost overruns and may be linked to changes in the project scope.

    This can also include economic instability. Hanjin Shipping, the 7th largest shipping company in South Korea, went bankrupt and caused a 3% capacity reduction in the global supply chain. While that doesn’t sound like much, nearly $14 billion in cargo couldn’t dock.

    What to Do About It

    Establish an emergency fund to account for changes in exchange rates and cost overruns. Always have another supplier for any mission-critical raw materials in case there are issues of any kind with your primary suppliers.

    When working with countries where economic uncertainty is an issue, work on increasing employment in the area with apprenticeships and reaching out to college students about careers in the supply chain.

  • Legal Risks

    These often come from disputes regarding interpretations of contractual obligations, or not meeting requirements in the terms and conditions. Other legal risks include intellectual property misuse, especially concerning patents, civil lawsuits, and law violations.

    What to Do About It

    Consult with your legal team if there’s any doubt about an action the company or a representative may take.

  • Environmental Risks

    This one is especially important for businesses focused on environmental, social, and governance (ESG) issues. The procurement team must always evaluate environmental risks created by contractors and suppliers.

    Environmental risks cover any negative impact on the air, soil, or water due to emissions, discharge, and other kinds of waste.

    What to Do About it

    Evaluate suppliers based on their practices – paying special attention to any green initiatives they claim to have. Work with suppliers who are just as committed to protecting the environment as you are.

    Source what you can from reclamation centers and use recycling whenever possible.

  • Natural Disasters

    Everything from hurricanes to tornados and tsunamis can cause issues for ocean freight. As global warming and climate change cause more frequent and severe issues with tropical storms, it s more crucial to develop alternate routes.

    What to Do About It

    Re-evaluate using ocean routes and determine the carriers that can increase shipping in anticipation of storms, so you can be flexible enough to scale back operations in uncertain times.

  • Catastrophes

    These include human-made issues, as well as natural disasters that aren’t a result of the weather, such as famine and earthquakes.

    What to Do About It

    Develop a detailed and solid plan to ensure continuity after a catastrophe. This could include devoting more resources to maintaining operations, using cloud-based tools, automation, and more.

  • Scope of Schedule Risks

    These are most commonly the result of a poorly defined original scope of work, but they can negatively affect project timelines and lead to cost overruns.

    Schedule changes may also result from natural disasters, including fire, flood, and hurricane. They may also arise because of noncompliance issues on behalf of the supplier.

    Scope risk may also happen because of changes when the original statement of work (SOW) is no longer workable.

    What to Do About It

    Start with a clearly defined scope of work that all parties agree on.

    Meet with involved parties to ensure there is no ambiguity, and have a contingency fund available in case budget overages occur due to something out of your control.

  • Sociopolitical Risks

    When politics and government change drastically, it has the potential to wreak havoc on your current supply chain.

    Take, for instance, Brexit, and its adverse effect on trade. Ultimately, this weakened the British pound’s value and created market volatility.

    What to Do About It

    Even in situations where governments don’t require a strict approach, maintain a high level of compliance across all operations.

    Doing so reduces the risk of compliance violations and protects you against the enforcement of new regulations.

    Shipping companies should opt to partner with carriers operating outside of the affected governments to handle trades.

  • Project Organization Risk

    Also considered a planning risk, this occurs because you don’t have the right staff or tools in the right place at the correct time.

    What to Do About It

    Take extra time during the project planning phase to ensure you have a complete list of all the resources you’ll need to be successful with the project.

    Consider staffing and equipment needs and what it will take to get what you need where you need it when you need it.

  • Human Behavior Risk

    This is one of the most difficult areas to assess because people can be unpredictable.

    Sometimes, a project may be pushed back because of injury, illness, or a key staff member deciding to leave the company. Other times, it could be because of bad decisions or poor judgment.

    Beyond this, an assessment should identify internal risks (related to company operations) or external ones (related to conditions outside of the organization that are out of your control).

    External risks could be regulatory, market fluctuations, changes in the political environment, etc.

    What to Do About It

    There’s not much you can do about the external factors, except have a plan to adapt to any changes as they arise.

    The best thing you can do is focus on a plan to tackle the internal factors – having others on the project who can step up in the event of someone’s unforeseen absence.

    Do what you can to take care of your employees and foster a great workplace culture to reduce turnover rates, and work to fill vacancies as quickly as possible with qualified applicants.

    Supplier risk is always there, but using various risk management strategies can help you minimize the impact.

  • Connectivity

    Today’s world is always on, but connectivity between systems can break, causing issues. You can integrate systems in various ways, but the more you integrate and customize, the higher your risk.

    Every customization or modification could mean spending more for upgrades, and systems that aren’t integrated well could cause bottlenecks.

    What to Do About It

    Make sure your system connectivity relies on a secure network. Create data backups and decentralize your data storage. Remove as many system vulnerabilities as possible by encrypting personnel devices.

    When you choose to integrate systems, avoid medications and work with experts to maximize efficiency, as this will help boost profitability.

  • Cyber Attacks

    Cybersecurity should be a top priority as hackers could easily bring down your entire supply chain network, if they so choose.

    Data breaches are also costly, and could lead to reputational damage on top of the costs of recovering from the attack and securing your systems to avoid future cyber attacks.

    What to Do About It

    Invest in top-of-the-line encryption and cybersecurity software. Beyond investing in a basic antivirus program, invest in tools like endpoint detection and response.

    If you have remote employees, your risk increases, especially if they use their personal devices to access company information. Consider investing in company devices for your remote team to use so you have more control over the information that is accessed and shared.

    Invest in cybersecurity awareness training to educate your staff about things like phishing and malware. This way, they know what to do if they suspect they received a phishing email or may have downloaded a suspicious attachment.

    If this happens, endpoint detection can isolate the problem before it spreads to the rest of your network.

  • Transport Loss

    The risk of losing goods in transport, or for shippers, losing the ability to transport goods always exists. Though it’s possible for shippers to create stronger networks and back up plans, it’s crucial for organizations to have a plan if the goods they were expecting don’t arrive on time, or arrive at all.

    What to Do About It

    Always insure your shipments against loss, to give yourself a safety net. Find the carriers that you work with most often and learn more about their contingency plans, and look for carriers you can use should they become unavailable.

  • Data Quality and Integrity

    You need strong quality data for supply chain management, as the wrong data could leave you with missed opportunities and lower profits.

    While you should be cautious about a data breach, sharing it with the right partner providers can help you grow and improve your business.

    What to Do About It

    Always validate your data for accuracy and timeliness because old data is useless. Invest in a real-time data monitoring system, so you can always trust your data and spot issues as they come.

  • Supplier Consistency

    Less than half of suppliers can remain operational after a disaster. Disruption in consistency could happen as a result of any risk becoming a reality.

    What to Do About It

    The procurement department is fully responsible for supplier consistency, which is possible through a strong yet diverse supplier network.

Supply Chain Risk Management is Essential

No matter how likely any of these scenarios may be, it’s critical to have contingency plans for all of them.

As the pandemic showed us, things happen to shake things up at the global level, and companies that were prepared and could pivot quickly were the most successful regarding supply chain resilience and business continuity.

To avoid shortages, conduct supply chain risk assessments regularly. 

These will help you see the most vulnerable areas, so you can create and implement a plan to address the vulnerabilities and protect the organization.

By understanding these supply risks, your procurement team can take appropriate action to respond to these risks as they arise.

Risk management needs to be a part of your company’s plans, and there are a lot of tools that can help you identify the risks that are unique to your organization.

From process improvement to strategic alliances and buffer strategies, the more prepared you are for anything, the better off you’ll be. 

Of course, not all potential risks are included on this list – but risk mitigation strategies are a crucial part of success for all businesses.

What’s your goal today?

1. Use Planergy to manage purchasing and accounts payable

We’ve helped save billions of dollars for our clients through better spend management, process automation in purchasing and finance, and reducing financial risks. To discover how we can help grow your business:

2. Download our “Indirect Spend Guide”

Download a free copy of our guide to better manage and make savings on your indirect spend. You’ll also be subscribed to our email newsletter and notified about new articles or if have something interesting to share.

3. Learn best practices for purchasing, finance, and more

Browse hundreds of articles, containing an amazing number of useful tools, techniques, and best practices. Many readers tell us they would have paid consultants for the advice in these articles.

Related Posts

The post Supply Chain Risks: Different Types and How To Mitigate Them appeared first on Planergy Software.

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The 5 Most Effective Ways to Future-Proof Your Supply Chain https://planergy.com/blog/five-ways-to-future-proof-your-supply-chain/ Mon, 24 Sep 2018 09:47:41 +0000 https://planergy.com/the-5-most-effective-ways-to-future-proof-your-supply-chain/ The future of supply chain needs to be planned for. Key challenges and opportunities that are expected for supply chain professionals from now until 2025 include: Realizing cost savings, rationalizing supply base, improving supply chain risk prediction and management, providing high level strategic foresight, collaboration and innovation with suppliers. Supply chain operations will depend on… Read More »The 5 Most Effective Ways to Future-Proof Your Supply Chain

The post The 5 Most Effective Ways to Future-Proof Your Supply Chain appeared first on Planergy Software.

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What's Planergy?

Modern Spend Management and Accounts Payable software.

Helping organizations spend smarter and more efficiently by automating purchasing and invoice processing.

We saved more than $1 million on our spend in the first year and just recently identified an opportunity to save about $10,000 every month on recurring expenses with Planergy.

King Ocean Logo

Cristian Maradiaga

King Ocean

Download a free copy of "Indirect Spend Guide", to learn:

  • Where the best opportunities for savings are in indirect spend.
  • How to gain visibility and control of your indirect spend.
  • How to report and analyze indirect spend to identify savings opportunities.
  • How strategic sourcing, cost management, and cost avoidance strategies can be applied to indirect spend.

The 5 Most Effective Ways to Future-Proof Your Supply Chain

Future-Proof Your Supply Chain

The future of supply chain needs to be planned for. Key challenges and opportunities that are expected for supply chain professionals from now until 2025 include:

Realizing cost savings, rationalizing supply base, improving supply chain risk prediction and management, providing high level strategic foresight, collaboration and innovation with suppliers.

Supply chain operations will depend on improvements in these areas and utilizing new technologies will be required to keep pace with supply chain leaders.

Supply disruptions are a common nightmare for any industry that relies on products and raw materials. Missing or delayed shipments, rising prices, and unexpected import tariffs can be enormously costly to a business with a tight operating budget.

While you can’t foresee when something catastrophic will happen, you can prepare for future disruptions well in advance.

Today’s technology allows you to accurately foresee and minimize supply chain threats.

5 Ways to Future-Proof Your Supply Chain

Here are five powerful ways to minimize disruptions and future-proof your supply chain:

  1. End-to-End Digital Integration

    Modern technology connects every link in the chain, from the clerk on the sales floor to the supplier filling orders for delivery.

    The future of supply chain will depend more and more on modern technology to free up staff time for more value added tasks, we are already seeing this this growth in the American, European, and Chinese markets.

    It is only a matter of time before we see the proliferation of similar changes in India and Africa.

    The ability to collect data from suppliers, distributors, and end-point distribution to a single dashboard offers visibility and better control of the entire process.

    Predictive analysis based on aggregated data from raw material procurement, logistics, and customer fulfillment is remarkably insightful.

    In recent years, hurricanes, floods, and other natural disasters have disrupted supply chains all over the country, making roads impassable and areas inaccessible.

    Changing tariffs present new challenges to manufacturers, and compliance regulations and social responsibility commitments can complicate inventory sourcing. With an integrated system, shipments are tracked in real time, allowing businesses to respond as events are happening, without delay.

    Investing in integrated technology simplifies all stages of supply chain management and offers the transparency and insight to improve processes and inform decision making.

  2. Build Sustainable Supplier Relationships

    Future-proofing the supply chain requires fostering supplier relationships based on trust and mutual benefit. Business reputations hang on product availability, which depends on suppliers.

    Identifying the suppliers best suited to your operation is a function of data analysis. Designate the suppliers who consistently deliver the goods – quality materials, on time, and for a competitive price.

    With an integrated system, businesses can closely monitor suppliers for incidents that could signify unexpected changes, and respond before a pattern forms and business is affected.

    Primary and secondary suppliers can be evaluated as the relationships evolve, and buying decisions can be adjusted based on performance metrics and benchmarks.

    By establishing and maintaining strong long-term relationships with preferred suppliers, your business positions itself as a preferred customer.

    The future of supply chain will see companies making data-driven decisions using predictive analytics can buffer against shifts in customer demand, plan ahead for raw material scarcity or pricing changes driven by catastrophic events.

  3. Optimize and Automate Supply Chain Management

    An integrated supply chain network allows for seamless ordering and fulfillment, and process is one area where automation is a productivity game-changer.

    Data analysis features built into modern procurement systems are capable of analyzing hundreds of thousands of data points from different sources to provide decision guidance far more nuanced than humans are capable of.

    Businesses still relying on humans to make every decision are being left in the dust as automated systems race forward.

    Within the next decade, industry will be dominated by robotics, artificial intelligence, and even driverless delivery, while humans have new roles to play.

    Companies that stay ahead of the game by automating what can be done now run less risk and will assess lower cost in the future when changeover is no longer an option, but an industry requirement.

    Big data is worthless unless utilized; no inventory management system can be future-proof without efficient optimization.

    Ultimately, the end-to-end visibility of an optimized supply chain minimizes risk and maximizes service levels while enabling dramatic cost reduction.

    The key to optimizing the supply chain is considering the big picture, from start to finish, rather than concentrating on improving each disparate part.

    Supply chain optimization is balancing the overall operation, making all the functions work together for better efficiency.

  4. Adopt Responsible Practices

    The transparency and interconnected nature of the internet has given rise to a new brand of consumer, one who is more incentivized by fair labor and responsible sourcing than seduced by brand names.

    The sense of global responsibility gave rise to socially conscious brands like Patagonia and Toms, and forced big business to embrace sweeping changes in their supply chain strategy.

    The trend toward expectations of fair trade, sustainability, and ethical sourcing from manufacturing to delivery is unlikely to abate as younger consumers age.

    Companies need to adopt the social commitments common to their consumer base in order to ensure competitive advantage and long-term success.

  5. Employ Synchromodal Transportation

    Synchromodality is the logical future of the freight industry, and the most effective defense against supply chain disruption.

    Simply put, it is deciding the most efficient mode and pathway of transportation at each transfer point based on conditions, cost, time, and ethical considerations such as fuel emissions.

    An efficient multi-modal system depends on real-time data information flow, often from a global supply chain network perspective.

    With an integrated end-to-end network, supply chain managers can switch transport modes in response to active events as they happen, choosing preferred cleaner and cheaper methods when possible, with the option to choose trucking, shipping, or other transportation modes to avoid delays as changes happen.

    Imagine a scenario where a flood wipes out the tracks ahead of a scheduled rail shipment. Synchromodality would assess the threat in advance of the flood, assign the correct number of trucks to meet at a transfer point, and plot a passable route, reducing delays and minimizing risks.

    At the moment, this technology is not in wide use, and may be unavailable to all but the world’s leading freight companies with proprietary systems.

    For the rest of us, it is the very near future of logistics and supply chain management, the next logical step in efficient delivery.

What’s your goal today?

1. Use Planergy to manage purchasing and accounts payable

We’ve helped save billions of dollars for our clients through better spend management, process automation in purchasing and finance, and reducing financial risks. To discover how we can help grow your business:

2. Download our guide “Indirect Spend Guide”

Download a free copy of our guide to better manage and make savings on your indirect spend. You’ll also be subscribed to our email newsletter and notified about new articles or if have something interesting to share.

3. Learn best practices for purchasing, finance, and more

Browse hundreds of articles, containing an amazing number of useful tools, techniques, and best practices. Many readers tell us they would have paid consultants for the advice in these articles.

Related Posts

The post The 5 Most Effective Ways to Future-Proof Your Supply Chain appeared first on Planergy Software.

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